Privacy Policy | ATPECOOP

1. Introduction

ATPECOOP (Amkor Technology Philippines Employees Cooperative) is committed to protecting the privacy and security of employee data processed through the ATPECOOP Leave Management System. This Privacy Policy outlines how we collect, use, store, and protect your personal information in compliance with applicable Philippine data privacy laws, including the Data Privacy Act of 2012 (Republic Act No. 10173).

2. Information We Collect

To operate the Leave Management System effectively, we collect and process the following categories of personal information:

Account Information: Username, employee number, employee name, and role within the organization.
Employment Records: Leave balances (sick, emergency, vacation, solo parent, without pay), leave history, and approval statuses.
Authentication Data: Encrypted passwords and login activity for security purposes.
Request Details: Leave dates, leave types, reasons for leave, and approval workflow data (including timestamps and approver identities).

3. Purpose of Data Processing

Your personal data is collected and processed for the following legitimate purposes:

To authenticate your identity and manage system access.
To process, track, and approve leave requests.
To maintain accurate employment records and leave balances.
To generate reports for HR management and compliance purposes.
To ensure proper workflow routing and approval chains.
To comply with legal and regulatory obligations.

4. Data Storage and Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

Secure password hashing and encryption.
Role-based access controls to limit data visibility.
Regular security assessments and updates.
Internal audit trails for data access and modifications.

Data is stored on secure servers and databases accessible only to authorized personnel within the organization.

5. Data Sharing and Disclosure

Your personal information will not be disclosed to third parties except in the following circumstances:

To authorized ATPECOOP personnel directly involved in the leave approval process (e.g., supervisors, managers, HR staff).
When required by law, court order, or government regulatory authority.
To protect the rights, property, or safety of ATPECOOP, its employees, or others.

6. Your Rights

As a data subject under the Data Privacy Act of 2012, you have the right to:

Access your personal data stored in the system.
Request corrections to inaccurate or incomplete data.
Request information on how your data is being processed.
Request deletion or blocking of your personal data, subject to legal retention requirements.
File a complaint with the National Privacy Commission if you believe your data privacy rights have been violated.

To exercise any of these rights, please contact the Human Resources department.

7. Data Retention

Personal data processed through this system is retained in accordance with ATPECOOP's data retention policies and applicable legal requirements. Employment records and leave history may be retained for a period required by law, company policy, or legitimate business needs.

8. Monitoring and Audit

For security and operational integrity, system activity may be monitored and audited. This includes login attempts, leave request submissions, approvals, and modifications. Such monitoring is conducted in accordance with company policies and applicable laws.

9. Updates to This Policy

ATPECOOP may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. Users will be notified of significant changes through official communication channels. Continued use of the system following any changes constitutes acceptance of the updated policy.

10. Contact Us

If you have questions or concerns about this Privacy Policy or the handling of your personal data, please contact:

Human Resources Department
Amkor Technology Philippines Employees Cooperative (ATPECOOP)